Collect guest passport & ID at online check-in, store your VUD ID / NRA, and export Partes de Viajeros CSV for SES Hospedajes — all built into your direct booking website. Works alongside Airbnb & VRBO.
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Spain has introduced two major compliance requirements for vacation rental hosts. Royal Decree 933/2021 (mandatory since December 2024) requires collecting and reporting guest identification data to the Ministry of the Interior via SES Hospedajes within 24 hours of check-in. Separately, since July 1, 2025, every short-term rental property must hold a national registration number — the VUD ID (also called NRA, NRUA, or VUDA number) — displayed on all listings including Airbnb, Booking.com, and VRBO. DirectBookings handles both automatically.
New since July 1, 2025 — VUD ID required
Every short-term rental property in Spain must hold a national registration number called the VUD ID (Ventanilla Única Digital de Arrendamientos) or NRA (Número de Registro de Alquiler). This is separate from your regional tourist licence and must be displayed on all listings — including Airbnb and Booking.com. In DirectBookings, enter your VUD ID in Property → Location — it will automatically appear in your booking website footer on every page.
48 hours before arrival, guests receive a check-in link. They complete each step before receiving door codes and WiFi.
Check-in link sent
48 hours before arrival, guest receives an automated email with their personal check-in link.
Rental agreement signed
Guest reads and signs your rental agreement digitally. IP address and timestamp recorded.
House rules accepted
Guest acknowledges your house rules before proceeding.
ID details collected
Guest enters passport or national ID number, nationality, and date of birth. Configurable for lead guest only or all guests in the party.
Access credentials revealed
Only after all steps are complete does the guest receive door codes, WiFi password, and arrival instructions.
Configurable scope
Set to collect ID from the lead guest only, or all guests in the party. For Spain, all guests is automatically enforced.
Stored securely
Guest ID data is stored in your booking dashboard alongside signed waivers and rental agreements. Accessible any time.
Per-booking CSV export
Open any booking, click Export to SES Hospedajes — downloads a CSV pre-filled with that guest's data in the exact Partes de Viajeros format.
DirectBookings gives Spanish vacation rental hosts — whether resident or non-resident — everything needed to run a compliant, professional direct booking operation.
Since July 1, 2025, every short-term rental property in Spain must have a VUD ID (Ventanilla Única Digital de Arrendamientos), also called NRA (Número de Registro de Alquiler). This is a national registration number separate from your regional tourist licence. It must be displayed on all your listings — Airbnb, Booking.com, and your own website. You can register at the Spanish government's digital office (sede.interior.gob.es).
Yes, if you rent out any accommodation in Spain — apartment, villa, rural house, or any other type — you are required to collect and report guest identification data under Royal Decree 933/2021. This applies regardless of whether you list on Airbnb, Booking.com, or your own website.
SES Hospedajes is the Spanish Ministry of the Interior's digital platform for submitting guest registration data. All accommodation providers in Spain (except the Basque Country and Catalonia, which have their own regional systems) must submit guest data through this platform within 24 hours of check-in.
DirectBookings collects and stores all required guest data during online check-in. From any booking's detail panel, you can download a CSV pre-filled in the Partes de Viajeros format — ready to upload to SES Hospedajes. You'll need your Código de Establecimiento (from ses.hospedajes.guardiacivil.es) entered in Property → Location for it to populate the CSV. Direct API submission is on our roadmap.
The Código de Establecimiento is a code you receive when you register your property on the SES Hospedajes platform (ses.hospedajes.guardiacivil.es). It's different from the VUD ID — the VUD ID is your national property registration number, while the Código de Establecimiento identifies you as a reporter to the Ministry of the Interior's guest registration system. Enter it in Property → Location in DirectBookings so it populates automatically in your CSV exports.
Yes. In your check-in settings you can choose: lead guest only, or all guests in the party. The form adapts based on the booking's guest count.
Fines for non-compliance with Royal Decree 933/2021 range from €600 for minor infractions to €30,000 for serious violations. Collecting guest data digitally at check-in is the simplest way to stay compliant.
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